During TestBash Manchester, Wanda, Vernon and me sat down to talk about any Lessons Learned on hosting a Clinic - I thought this might also make a good topic here. A lot of the things we initially picked up from other hosts, and then fitted them to our needs.
Mark & me usually:
- Meet up up 1ish week in advance to go through Lesson Plan (1-2 hours)
- We especially focus on the Objectives - are they clear to us? Do we think we can reasonably cover objective using the exercises and discussion / whiteboard sessions?
- We make a copy of the lesson plan, adapted to our needs, e.g. changed timings, descriptions, sometimes swapping exercises or changing objectives
- We roughly assign who is driving which section
- We check if we have special requirements - games need ordering, room requirements, any tools, do mentors need to bring laptops?
- We check back with Dan/Mark or other hosts if anything is unclear on any of the exercises - this helps a lot, and often they can point us to good resources used before
- We try to email students and mentors on the weekend before the session. Mentors also get a link to the lesson plan (and we have copies on the day for them)
- And we iterate who’s responsible for all the organisation (putting up on meetup, mailing people etc)
In preparation (~ 4 hours), I usually
- sketch out the plan by hand, to cement it more in my head
- note the length of the sessions (so I don’t have to calculate in my head)
- listen to the 99 second talks
- go through the exercises myself
- read the examples of previous sessions from other clinics on the club (treasure trove!)
- make sure that I have some basic models, definitions, categories at hand for the whiteboarding sessions
On the day
- we make sure mentors are ready and have a lesson plan
- we are happy to respond to the flow, not worrying if we run a section over for a few minutes (or are shorter)
- … and have dropped a section on occasion, if need be
- … sometimes we are cutting into the wrap-up though - this is an area I’d like to improve more on, as I think it’s really important.
After
- we put up a section on the club with further resources.
What do others do? Similar? Different?